AnglicareSA: our commitment to privacy
Your privacy is important to us at AnglicareSA. Under Australian laws, we must ensure that we carefully handle and manage personal information that a person provides to us. We are obliged to do this under Australia’s national privacy act (The Privacy Act 1988).
What is Personal Information?
Personal information is any information or opinion about which identifies someone or which can be used to identify someone. It includes things like someone’s name, date of birth, and address.
Some types of personal information are also sensitive information. Sensitive information is information or an opinion about someone’s race, ethnicity, health, sexual orientation and/ or preferences, political opinions and associations, religion and so on.
Health information is one type of sensitive information and includes information or an opinion about:
- the health or a disability (at any time) of a person; or
- the person’s expressed wishes about the future provision of health services to him or her; or
- a health service provided, or to be provided, to a person.
AnglicareSA has obligations under Australian privacy law about how we collect, use, and disclose your personal information and how we keep it secure. There are special additional requirements that apply when we handle or manage your sensitive and health information. This is outlined further below.
Collecting your personal information
AnglicareSA usually collects personal information (including sensitive information) from you or your authorised representative in order to provide one or more of our services. We may sometimes collect personal information in relation to a social, medical or family history from a third party in order to provide a health service. We collect, hold, use, and disclose personal information from a person in order to provide services including:
- Aged care
- Child care
- Disability Support and/ or
- Social and Community services.
We may also collect personal information through our website and social networking services, such as Facebook. We use this information to respond to queries, receive feedback from the community, and improve our website or Facebook pages.
You provide personal information when you become a:
- User of one of our services
- Job applicant
- Person who provides information by answering a questionnaire
Recording your personal information
Generally, if a person is receiving a service from AnglicareSA, we keep a record of any personal information we may collect from a person in a client file. This is usually kept by the site or specific program that is providing your service.
We also record personal information on internal databases, including where there is a real or potential risk of harm that may occur to a person receiving a service or to AnglicareSA. We do this in order to monitor and assess such risks. Personal information is also recorded when a person provides feedback, compliments or complaints to us about our services, sites, employees and/ or volunteers.
We record personal information in order to send you AnglicareSA updates, news and/ or fundraising requests, if you provide us with your information for this purpose. You may opt-out of receiving marketing or fundraising information by phoning us on 08 8305 9230 or emailing us on: firstname.lastname@example.org.
Using and disclosing your personal information
AnglicareSA uses and shares your personal information within the organisation. We do this in order to:
- Assess what services you require and whether we can provide those services
- Evaluate ongoing services provided to you
- Refer you to another internal service or program
- Assess your application to become a volunteer or contractor or employee
- Undertake internal reviews and analysis of how we deliver our services
- Undertake research and analysis
- Compile funding applications
- Undertake statistical reporting, including that needed to comply with service agreements and/ or
- Monitor and take action on any risks that may arise in delivering services to you.
We do not sell, trade, or rent your personal information for any purpose. We will generally ask your permission before we share your information between our programs or services.
Your personal information is not disclosed outside the organisation without your written consent or unless we are required to do so under Australian laws. Generally, if we need to disclose your personal information, we will inform you what information has been disclosed and to whom.
There are some circumstances where AnglicareSA may lawfully disclose your personal information without your consent. This includes where:
- We believe there is suspected child abuse or neglect
- It is necessary to lessen or prevent a serious threat to the life, health or safety of any person (including you)
- It is necessary to lessen or prevent a serious threat to public health or safety
- There are major criminal offences
- It will assist the location of a missing person
- A court subpoenas a client file (this means that the court requires us to provide it with a client file) and/ or
- You are a person receiving a health service from us, but are not physically or legally able to give or communicate your consent for us to disclose health information to a person responsible for you. In this case, we may provide this information to the responsible person without your consent.
Accessing and correcting your personal information
If you ask, in most cases we must give you access to the personal information that we hold about you, and take reasonable steps to correct it if we consider it is incorrect. We will try to make this as simple as possible. You can access your personal information or correct personal information by contacting the privacy officer (see details below), who will connect you with the manager of the service you are receiving.
How to make a complaint
You can complain to us in writing about how we have handled your personal information. We will respond to the complaint within 30 days.
How to contact us
You can contact the privacy officer to access or correct your personal information or make a privacy related complaint at:
08 8305 9203
159 Port Road,
Hindmarsh SA 5007.